Board of Health (508) 862-4644 health@town.barnstable.ma.us

Effective Friday, March 20, 2020, as a precautionary measure to prevent and mitigate the spread of COVID-19 and in the interest of the health and well-being of our employees and the residents of the Town of Barnstable, most town buildings are closed to the public.  It is our hope that we will re-open to the public on Monday, April 6th.  We are making adjustments to our business operations to ensure resources are focused where the need is greatest.  Please understand the fluid nature of this situation and that we are reassessing and adapting our response as needed to this developing situation.  Public access to 200 Main Street and the Town Hall Offices is now by appointment only. 

Information on how you can work remotely with Town Offices is below by department. 

Thank you for your cooperation and understanding throughout this serious situation.

List of Town of Barnstable Building Closures
Updated APRIL 1, 2020

In response to the need to implement precautionary measures to prevent and mitigate the spread of COVID-19, the Town will be closing the following facilities until further notice.

  1. The Barnstable Adult Community Center
  2. The West Barnstable Community Center
  3. The Centerville Community Center
  4. The Osterville Recreational Building
  5. The Hyannis Youth & Community Center (HYCC) (for recreational activities)
  6. The Burgess House and Barn
  7. The Paine Black House
  8. Guyer Art Barn
  9. The Gallery on 50 Pearl Street
  10. All Artist Shanties
  11. Barnstable Golf Courses (Hyannis Golf Course and Olde Barnstable Fairgrounds Golf Course)∞
  12. Barnstable Police Department Substations (Main Street, Hyannis, and Osterville-West Barnstable Road, Marstons Mills)
  13. Barnstable Dog Park at Hathaway’s Pond
  14. Barnstable School Administration Building
  15. Marine & Environmental Affairs Building
  16. Sandy Neck Gate House
  17. ALL MUNICIPAL PLAYGROUNDS

In addition, the Town has delayed the opening of the Bismore Visitor Center to May 4th.  The Town may delay the opening of beach bath houses, the Old Selectmen’s Building, and the Town’s comfort stations.  That decision will be made in the weeks ahead.

Decisions regarding the status of the Cape Cod Maritime Museum, the Coast Guard Heritage Museum at the Trayser Museum, Zion Union Heritage Museum, and JFK Hyannis Museum will come from the organizations that operate them.

These precautionary measures are unprecedented and reflect the seriousness of this issue.  In addition to preventing gatherings, they will allow the Town to focus their resources on a smaller number of core facilities.  The Town understands the challenges these closures place on our community, but feel them prudent given the current developing situations.

∞Effective at 12:00 PM on Tuesday, March 24, 2020, Barnstable Golf Courses will be closed through May 4, 2020.

Town Clerk’s Office

A drop off location for paper applications has been established in the front vestibule at 367 Main Street.    

If your request does not need immediate attention, please use the drop off location for nomination papers, birth, death, and marriage certificates established in the front vestibule at 367 Main Street.  Please submit your request in the lock box and call us on 508-862-4044.

Instructions for Making an Appointment with Staff

If you would like to make an appointment with a staff member, please call 508-862-4044. 

Appointments will not be made with any person experiencing cough, fever, or shortness of breath; anyone tested positive for COVID-19; anyone who has been exposed to a tested positive COVID-19 case; or anyone directed to self-quarantine. 

Staff will ask you to confirm you do not meet any of these criteria upon making the appointment and upon arrival at the appointment.

MEMORANDUM

To: Ann Quirk, Town Clerk

Department Heads

Records Access Officers

cc: Mark S. Ells, Town Manager

Andy Clyburn, Assistant Town Manager

Lynne Poyant, Director of Communications

From: Karen L. Nober, Town Attorney

Re: Public Records Requests

Date: March 22, 2020

Discussed below are the timeframes for responding to public records requests.  Please note that the definition of “Business Day” in 950 CMR 32.02, the public records regulations, specifically excludes “Saturdays, Sundays, legal holidays, or other weekdays where a custodian’s office is closed unexpectedly” (emphasis added).  Due to the COVID-19 emergency, during the period March 16-May 4th, 2020, all Town buildings, with the exception of Town Hall and 200 Main Street, were closed to the public and employees, and currently remain closed (“Fully Closed Offices”).  Town Hall and 200 Main Street remain open, but in a very limited fashion:  to the public by appointment only, and to a small number of employees who are performing essential functions. 

Accordingly, public records requests that were submitted on or after March 16, 2020 (actual date dependent on closure date of specific building), to Records Access Officers (RAOs) whose offices are in Fully Closed Offices should not be deemed “received” until such time as those buildings are reopened to employees, and the “clock” for responding will not begin to run until the first business day after such receipt.  I will prepare a notice to this effect for posting on the Town website.  Upon the reopening of any of these offices to employees, the RAO should respond to the requestor in writing to acknowledge receipt of public records requests that were submitted while the offices were closed, including noting the date of receipt, i.e., the date the office reopened, in an email or letter to the requestor, and should use the attached Form Response Letter 1 (which incorporates the points discussed below). 

Public records requests that are received by RAOs whose offices are in Town Hall or 200 Main Street should acknowledge receipt of such requests with a letter or email that states that additional response time of at least 15 business days will be required (i.e., for a total of 25 business days after receipt of request), but that given the unique and unprecedented circumstances involving the COVID-19 virus, including the fact that only a small number of employees are physically present in the office, it will likely take longer than 25 business days for the Town to respond, and therefore, the requestor will be contacted to see if the requestor and the Town can reach a mutually agreed upon extension of the applicable deadlines.  The letter should further state that if no agreement can be reached, the Town reserves its rights to petition the Supervisor of Public Records for additional time to respond.  (See attached Form Response Letter 2.)

Public Records Timeframes

Under G.L. c. 66, § 10(a) and 950 CMR 32.06(2)(a), an RAO is required to permit inspection or furnish a copy of any “public record” as defined by G.L. c. 4, § 7(26) within ten (10) business days following receipt of the request.

Under G.L. c. 66, § 10(b) and 950 CMR 32.06(2)(b), if the municipality is unable to do so within 10 business days, the RAO must so inform the requestor in writing within 10 business days of receipt of the request and must, among other things, identify a reasonable timeframe in which the municipality shall produce the requested records, provided that such timeframe shall not exceed 25 business days following the date of the initial receipt of the public records request.  This means that the RAO must respond in some fashion within 10 business days after receipt of the request and may inform the requestor that an additional 15 business days is needed to respond (for a maximum response time of 25 business days).

Alternatively, the RAO may contact the requestor to see if the requestor will agree to a response date beyond 25 business days.  I recommend reaching out to requestors as soon as possible.  If the requestor agrees, that agreement should be confirmed in writing.

In addition, 950 CMR 32.06(4) sets forth the process for submitting a petition to the Supervisor of Public Records requesting an extension of time beyond the 25 business day timeframe discussed above.  Such petitions must be in writing and emailed to the Supervisor of Public Records at pre@sec.state.ma.us within twenty (20) business days after receipt of a public records request, with a copy provided to the requestor.  The petition must include a brief narrative detailing why an extension of time is necessary.  It should be noted that submitting such a petition does not change the requirement that some type of response be sent to the requestor within 10 business days after the date of the request.

Payments

Effective immediately, the Treasurer’s Office will be accepting payments either through mail or payments may be placed in the drop box located outside Town Hall next to the walkway leading to Town Hall. No cash is to be mailed or left in the drop box.

Tax Title Accounts

Account information will be available by calling the Treasurer’s office at 508-862-4661 or 508-862-4656. Taxpayers will be advised to:

  • mail in checks to Town of Barnstable, Treasurer’s Office, 230 South Street, Hyannis, MA 02601
  • leave check payments in the outside drop box located next to the walkway leading to Town Hall

Payments

Effective immediately, the Tax Collector’s Office will be accepting payments either through mail or payments may be placed in the drop box located outside Town Hall next to the walkway leading to Town Hall. No cash is to be mailed or left in the drop box.

Account information will be available by calling the Collector’s office at 508-862-4055, 508-862-4053 or 508-862-4060.

Payments for Motor Vehicle Excise Taxes and Sewer bills may be paid by the following methods:

  • online thru the Town of Barnstable website under Quicklinks/Pay bills online
  • mailing checks using the envelope provided with the bills
  • mailing checks to the Town of Barnstable, PO Box 40, Hyannis, MA 02601
  • leave check payments in the outside drop box located next to the walkway leading to Town Hall

The 4th Quarter Real Estate and Personal Property taxes that are due on May 1, 2020 will be available to be paid online via the Town’s website effective April 1, 2020 or via the methods detailed above.

Past due and Demand bills cannot be paid online. Payments should be mailed to Town of Barnstable, PO Box 40, Hyannis, MA 02601

Boat Excise tax payments can be made by:

  • Mailing checks to the Town of Barnstable, PO Box 40, Hyannis, MA 02601
  • Leave check payments in the outside drop box located next to the walkway leading to Town Hall

Abatement Applications

Abatement forms are available on the town’s website at https://www.townofbarnstable.us/Departments/Assessing/

Completed forms can be mailed to Town of Barnstable Assessor, 367 Main. St. Hyannis, MA 02601.

Property Information

Inquiries regarding property values can be requested by email to assessor@town.barnstable.ma.us or you can call 508.862.4022 or 508.862.4020.

Forms

All other forms are available at https://www.townofbarnstable.us/Departments/Assessing/

Permit applications will continue to be accepted and processed according to local and state requirements.  Applications and associated materials should be submitted electronically to the extent legally possible. 

Instructions for Dropping Off Permit Applications

  • Include a contact name, and telephone number and/or e-mail address.
  • Do not submit payment with the application.  It will be collected at a later time. 
  • There will be a minimum 48 hour delay between the time an application is dropped off and when it is officially received. 
  • A staff member will contact you to confirm receipt of the application and with comments and/or instructions and to arrange payment of fees.

Instructions for Making an Appointment with Staff

If you would like to make an appointment with a staff member, please call or e-mail the contact listed. 

Appointments will not be made with any person experiencing cough, fever, or shortness of breath; anyone tested positive for COVID-19; anyone who has been exposed to a tested positive COVID-19 case; or anyone directed to self-quarantine. 

Staff will ask you to confirm you do not meet any of these criteria upon making the appointment and upon arrival at the appointment.

At the request of the Water Pollution Control Division, please do not flush any disinfecting wipes down the toilet.  These wipes clog sewage pumps inside of the Town’s sewage pumping stations. This requires our staff to manually remove the wipes from the pump in order to put the pump station back into operation.  Flushing wipes down the toilet endangers the health and safety of Town employees and increases the risk of a sewage overflow, putting public health at risk. Please discard all used wipes into a trash can!

From the Barnstable Shellfish Program:
Recreational shellfishing remains open.  We will be honoring all 2020 AND 2019 recreational shellfish permits. 

UPDATE: 3-25-2020

Due to the temporary closing of the Marine and Environmental Affairs Office, we will no longer be able sell 2020 Recreational Shellfish permits.  In an effort to provide the public with this recreational opportunity, we will be honoring both 2020 and 2019 (resident and non-resident) Recreational Shellfish permits until    May 1st, 2020.

In addition, due to the temporary closing of the Marine and Environmental Affairs office, we will no longer be able issue 2020 Commercial Shellfish permits. In an effort to provide commercial shellfish permit holders with this important economic opportunity, we will be honoring both 2020 and 2019 Commercial Shellfish permits until May 1st, 2020.

 

Please stay 6 feet apart from each other and from our dedicated shellfish constables who will continue to check harvest limits using safety precautions.  If you have any questions please leave a message on our voicemail 508-790-6272.  Stay safe.

UPDATE
Town of Barnstable Transfer Station & Recycling Center
 
On March 23, 2020, Governor Charlie Baker ordered all non-essential business to temporarily close. Essential businesses and operations can continue to operate during this ordered shutdown.
 
The Transfer Station is an essential operation to residents of the Town of Barnstable and will continue to operate 7 days a week, 7:30 am to 3:30 pm with some restrictions
 
Current sticker holders may continue to utilize the facility to dispose of trash and recycling.
 
The Office and Gate House at the Transfer Station & Recycling Center will be closed to the public and all person-to-person transactions suspended. Staff will be available to answer phone calls at 508-420-2258.
 
The acceptance of chargeable recyclable items has been temporarily suspended. These items include but are not limited to mattresses, TVs, white goods, and toilets.
 
The Construction & Demolition (C&D) Area will be accepting material with restrictions. All vehicles disposing of C&D material will be required to weigh the material on the scale. The Gate Attendant will direct the vehicle on how to proceed via the intercom system. Payments for C&D material will be accepted by check ONLY. Cash and electronic payments will NOT be accepted. Check payments will be placed inside a designated box/container at the intercom system. Receipts and weigh slips will not be issued during this time.
 
These measures follow the recommended guidance of social distancing. The Town and Transfer Station employees are working to limit the amount of disruption these changes may cause. Thank you for your cooperation and understanding throughout this serious situation.

Stay safe and healthy,

P.J. Kelliher

P.J. Kelliher | Supervisor
Solid Waste Division | Barnstable DPW

The Airport Administrative Office is closed to the public at this time and the administrative staff will be working remotely until further notice; however, the terminal building is open for scheduled service and car rentals. While a “Shelter in Place” directive has not been issued at this time, the administrative staff will be staggering times in the office to address items that cannot be accomplished remotely to reduce the number of bodies working in close proximity to each other and to implement social distancing.

If you need an emergency appointment with an administrative staff member, please contact us by email bma.officemailbox@town.barnstable.ma.us.

Thank you for your patience and support as we continue adjusting to the COVID-19 virus outbreak.

In accordance with Governor Baker’s recent order regarding all nonessential businesses, both golf courses will be closed until May 4th.

Current annual passes have been extended through the end of April.

Please check the news ticker at the top of our website – www.Barnstable.Golf – for updates.

Thank you so much for your patience and understanding during these unprecedented times. Sincerely, your friends at Barnstable Golf.

Sandy Neck Beach Park update: 3-25-2020

As you know, the Off Road Vehicle (ORV) beach is currently closed.  The public beach and trails are open to passive recreational activities such as hiking, biking, bird watching, fishing and dog walking. The Sandy Neck Gatehouse is closed and we are not processing 2020 ORV permits at this time.  In addition, town buildings are closed including the Marine and Environmental Affairs (MEA) office.

As I am sure you understand, we cannot safely provide ORV beach use at this time.  Further, emergency response resources such as fire & police departments need to be focused on the pandemic and it would be irresponsible of us to pull these valuable resources away from the town at large to respond to a potential ORV beach emergency.

Presently, Sandy Neck is very busy with a huge uptick in passive recreational use.  This mirrors the rest of the town which is experiencing increased use of shellfishing beds, beach hiking, dog walking and conservation area use.  Our Natural Resources team is reduced to essential staff only and our action plan is to focus on providing safe passive recreational opportunities that benefit the community. 

At Sandy Neck we are focusing on setting the framework for the 2020 season.  We are working with the state to enact our Habitat Conservation Permit and we are busy with other endangered species monitoring and protection measures such as fencing and signage.   The plan is to have our legal requirements in place so that, when appropriate, we can hopefully reopen the ORV beach. 

The situation is constantly changing and we will continue to reassess on a daily basis.  Please call or email with any questions and above all, please stay safe. 

MEA Office 508-790-6272 (allow 24 hours for a call back)

email@town.barnstable.ma.us

In these unprecedented times, our first priority is the health and well-being of our community and the Town of Barnstable is hard at work providing critical services.  Here at Planning & Development, we are working remotely and our virtual office is open for business.

Regulatory Boards, Committees and Commissions that are supported by Planning & Development continue to meet remotely.  For instructions on how to participate in these meetings, please check the posted agenda prior to the meeting at h.  As always, meetings can be viewed on Channel 18 and online.

When contacting staff in the Planning & Development Department, first attempt to reach us by e-mail. 

Town Hall

Elizabeth Jenkins, Director

elizabeth.jenkins@town.barnstable.ma.us, 508-862-4735

Liz Hartsgrove, Assistant Director

Elizabeth.hartsgrove@town.barnstable.ma.us, 508-862-4068

Jen Englesen, Office Manager

Jennifer.englesen@town.barnstable.ma.us, 508-862-4678

Access to Town Hall is currently by appointment only.  See https://barnstablehealth.com/town-hall/ for more details on the current status of Town buildings and services.

200 Main Street: Conservation Commission, Planning Board, Zoning Board, Historic Commissions

Conservation: Darcy Karle, darcy.karle@town.barnstable.ma.us, 508-862-4093

Planning/Zoning/Historic: Paul Wackrow, paul.wackrow@town.barnstable.ma.us, 508-862-4703

As a precautionary measure to prevent and mitigate the spread of COVID-19, public access to Town Offices at 200 Main Street is by appointment only. 

Permit applications will continue to be accepted and processed according to local and state requirements.  Applications and associated materials should be submitted electronically to the extent legally possible. 

A drop off location for paper applications has been established in the front vestibule at 200 Main Street.    

Instructions for Dropping Off Permit Applications

  • Include a contact name, and telephone number and/or e-mail address.
  • DO NOT submit payment with the application.  It will be collected at a later time. 
  • There will be a minimum 48 hour delay between the time an application is dropped off and when it is officially received. 
  • A staff member will contact you to confirm receipt of the application and with comments and/or instructions and to arrange payment of fees.

Instructions for Making an Appointment with Staff

  • If you would like to make an appointment with a staff member, please call or e-mail the contact listed. 
  • Appointments will not be made with any person experiencing cough, fever, or shortness of breath; anyone tested positive for COVID-19; anyone who has been exposed to a tested positive COVID-19 case; or anyone directed to self-quarantine. 
  • Staff will ask you to confirm you do not meet any of these criteria upon making the appointment and upon arrival at the appointment.

Site Plan Review

Maggie Flynn, Permit Coordinator,

margaret.flynn@town.barnstable.ma.us, 508-862-4679

If you are looking to file for Site Plan Review, please contact Maggie Flynn, Permit Coordinator, prior to submitting an application.  All applications should be submitted by email to Maggie.

Economic Development

Gloria McPherson, Planning & Economic Development Coordinator, gloria.mcpherson@town.barnstable.ma.us, 508-862-4701

We understand that in this unprecedented time, our business community is facing fear and uncertainty. The Economic Development Division is gathering and disseminating information that can be of help to our local businesses.  Visit

www.town.barnstable.ma.us/departments/economicdevelopment/ for ongoing updates.

Arts & Culture

Arts & Culture Coordinator, Melissa Chartrand

Melissa.chartrand@town.barnstable.ma.us, 508-862-4767

Although social distancing is trending for the moment, we are busy planning plenty of activities, programs and events to provide art-FULL days in the Town of Barnstable, year round!


At this time we continue to accept artist shanty applications for the few spots that remain this season; finalize activities scheduled to take place in Hyannis HyArts Cultural District for the summer and fall; maintain our ArtsBarnstable.com website and social media pages, and are available Monday through Friday 8:30am to 4:30pm to answer your calls and emails about our town’s arts and cultural programs.

Take advantage of getting to your must-read list, go through your old vinyl collection, have a living-room dance party and spend quality downtime with loved ones!


From our wide variety of theaters, museums, galleries, art centers, village libraries to local musicians, visual artists, writers, poets and more, sharing their talents and resources with you on-line, there are so many ways for your mind, body and soul to stay nourished in these most unprecedented times.  We are a strong, resilient community and together we will meet these challenges, recover and thrive, and embrace the ‘next normal’ together.

Parking

Mona Solmonte, mona.solmonte@town.barnstable.ma.us, 508-862-4613

In an effort to assist our community during the COVID-19 emergency, Parking Management has temporarily suspended all late fee assessments on Town of Barnstable issued parking citations issued on and beyond March 1, 2020.

Payments and appeals for parking citations continue to be accepted online at:

  • Payment of parking citation – payvats.com
  • Appeal of a parking citation  – appealvats.com

The Parking Management team is committed to assisting our community and is available to help with any questions you may have. Please contact us at parking@town.barnstable.ma.us

Town Council Meeting – Thursday, April 2, 2020
Barnstable Town Council
Hyannis, MA
VIRTUAL MEETING DUE TO COVID-19
7:00 PM
President: Paul Hebert (Precinct 3)
Vice President: Jessica Rapp Grassetti (Precinct 7)
Town Councilors: Gordon Starr (Precinct 1), Eric R. Steinhilber (Precinct 2), Britt Beedenbender (Precinct 4), David W. Bogan (Precinct 5), Paul C. Neary (Precinct 6), Debra S. Dagwan (Precinct 8), Tracy Shaughnessy (Precinct 9), Matthew Levesque (Precinct 10), Kristine Clark (Precinct 11), Paula Schnepp (Precinct 12), Jennifer L. Cullum (Precinct 13)
Town Manager: Mark S. Ells
Assistant Town Manager: M. Andrew Clyburn
Town Clerk: Ann Quirk
Town Council Administrator: Cynthia Lovell
In accordance with the Governor’s Order Assuring Continued Operation of Essential Services in the Commonwealth, Closing Certain Workplaces, and Prohibiting Gathering of More Than 10 People the April 2, 2020 Town Council Meeting and Public Hearings on the Proposed FY2021 Capital Improvements Plan Budget shall be physically closed to the public to avoid group congregation. Alternative public access to this meeting shall be provided in the following manner:
1. The meeting will be televised via Channel 18 and may be accessed the Channel 18 website at
http://streaming85.townofbarnstable.us/CablecastPublicSite/watch/1?channel=1
2. Real-time public hearing testimony and public comment can be addressed to the Town Council via email. Please include full name when emailing comments and questions via email to Council@town.barnstable.ma.us starting at 7:00pm on April
2nd. Emails will be read aloud at the meeting by the Town Council Administrator. The period for real-time email comment will be closed once no emails are received for a period of 3-minutes. If your comments are for one of the Capital Improvement Plan’s Public Hearings, please reference the Agenda Item Number in the subject line of the email so that it can be read at the appropriate time.
3. Real-time public testimony and public comment can be addressed to the Town Council via phone call. You may call 508-862-4610 and will be put into the meeting during the appropriate time.
4. Real-time public hearing testimony and public comment can be addressed to the Town Council using the Zoom link or telephone number and access code for remote access below. Please note: You will not be able to watch the Town Council meeting through Zoom while waiting to speak during Public Comment or a Public Hearing.
See item 1 above on how to view meeting. You will be placed into a “waiting room” where you will wait to be invited into the meeting. When it is your turn for comment, you will be limited to 3 minutes.
Join Zoom Meeting: https://zoom.us/j/648789511 (via computer, with or without video)
Telephone Number: 888 475-4499 US Toll-free (via telephone)
Meeting ID: 648 789 511